1. Consignment Agreement and Payment Details

Merchandise is sold on a 60/40 consignment basis, with vendors receiving 60% of gross sales.

 

2. Consignment Payouts

• Consignment payouts and sales reports will be sent out by May 20, 2025.
• Payouts will be sent to the payment details provided in the inventory submission form. Ensure all payment information is accurate to avoid delays.

3. Merchandise Submission

• Shipping Requirements:
  • Merchandise being shipped must arrive at the Ventura Beach Marriott no later than April 20, 2025.
  • Vendors are responsible for all shipping costs, and all merchandise must meet the labeling and packaging requirements outlined in these terms.
• Drop-Off Requirements:
  • Merchandise being dropped off at the Ventura Beach Marriott must be delivered during the designated drop-off window (dates and times to be confirmed).
  • Advance Notification: Vendors planning to drop off their merchandise must notify Craftcation staff in advance via the inventory submission form or by emailing katiemac@dearhandmadelife.com. Drop-offs without prior notice may not be accommodated.
  • Vendors dropping off merchandise will be required to assist the inventory team with checking in and displaying their items to ensure timely setup.
• Late Submissions: Merchandise that does not meet the submission deadlines or requirements may not be included in the pop-up shop.

4. Inventory Submission Process

• Inventory Spreadsheet Deadline: All vendors must submit their completed inventory spreadsheets by April 10, 2025. Unfortunately, there will be no exceptions to this deadline.
• Consequences of Late Submission: Vendors who fail to submit their inventory spreadsheet by the deadline will not have their merchandise included in the inventory system or displayed in the pop-up shop.
• Accuracy and Format Requirements: Inventory spreadsheets must be complete, accurate, and properly formatted according to the provided instructions.
• Include a Printed Copy of your Inventory Sheet: A printed copy of your inventory spreadsheet must be included with your shipment or drop-off. This helps our team organize your items quickly and efficiently. The inventory sheet should match the items and quantities you have sent to ensure everything is accounted for.
• Follow-up Period: Craftcation staff will review all submitted spreadsheets between April 11–14, 2025, and will contact vendors regarding any necessary corrections. All final updates must be completed and resubmitted by April 15, 2025.

5. Labeling Requirements

• All merchandise MUST be labeled with an SKU (maximum 6 characters, consisting of letters and/or numbers) and retail price before shipping or drop-off.
• Suggested format: Use the initials of your business or name, followed by sequential numbers (e.g., “CC001” for “Craftcation Item 1”).
• Merchandise not labeled with SKU and retail price will not be accepted.

6. Packaging and Display Requirements

• Merchandise must be packaged for retail display: boxed, tagged, ready to hang, etc.
• Packaging must protect items from damage during transport and handling.
• Items not retail-ready upon arrival may be excluded from inventory at Craftcation’s discretion.

7. Merchandise Limits

• SKU Limit: Each vendor may send a maximum of 15 unique SKUs.
• Item Volume Limit: The total number of individual items will vary based on merchandise type:
  • Small items (e.g., stickers, jewelry, small accessories): Up to 200 individual items.
  • Medium items (e.g., apparel, tote bags, candles): Up to 100 individual items.
  • Large items (e.g., home decor, artwork, ceramics): Up to 50 individual items.
• Vendors are encouraged to consider the portability of their merchandise, as most shoppers travel by plane. Craftcation reserves the right to make adjustments to inventory limits on-site if necessary, and may re-stock merchandise as needed throughout the event to maintain optimal inventory levels and display aesthetics.

8. Retail Pricing and Discounts

• Vendors are responsible for setting their retail prices and providing this information in the required inventory spreadsheet.
• The final inventory spreadsheet must be submitted by April 15, 2025.
• Discounts or sales will only be honored if communicated to Craftcation staff before April 15, 2025.
• No pricing updates can be made after April 15, 2025.

9. Inventory and Sales Reporting

• All merchandise will be inventoried and displayed by Craftcation staff upon receipt.
• Vendors will receive an inventory and sales report along with their payout by May 20, 2025.

10. Liability and Insurance

• Craftcation is not responsible for loss, theft, or damage of merchandise during transit or while in the Pop-Up Shop unless caused by the negligence of Craftcation staff.

11. Unclaimed Merchandise

• Unsold merchandise not picked up or arranged for return shipping within 30 days after the event will be considered abandoned and may be donated or disposed of at Craftcation’s discretion.

12. Shipping and Receiving Merchandise

• Merchandise MUST be received during the shipping window of March 20 – April 20, 2025.
• Vendors are responsible for all shipping costs for sending and, if applicable, returning merchandise.
• Unsold merchandise will be available for pickup on-site on Sunday, April 27, 2025.
• Vendors choosing to have unsold merchandise shipped back will have shipping costs deducted from their 60% payout.

13. Cancellation or Significant Alteration

• In the event that the Craftcation Pop-Up Shop is canceled or significantly altered due to unforeseen circumstances (e.g., natural disasters, public health emergencies, venue closures), Craftcation will notify vendors immediately with next steps regarding their merchandise and any payouts owed.